PSAC IN THE NATIONAL CAPITAL REGION 
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National Capital Region Council Membership Benefit Fund

 

For more information please contact the President of the NCR -MBF François Zarraga at 819-790-8566 or via email at frankiehull@videotron.ca .

Terms Of Reference

AS APPROVED AT THE NCRC ANNUAL GENERAL MEETING
(May 5 and 6, 2001)

A. General

1. From time to time, funds are collected or allocated by the National Capital Region Council (NCRC) to provide financial assistance to Public Service Alliance of Canada (PSAC) members. In order to secure these funds, the Council has established a Membership Benefit Fund with a Board of Trustees to administer these monetary resources. In addition, the Council has prepared regulations governing the operation of this Fund which are in compliance with PSAC Regulation 6A and Section 25 (5) (j) of the PSAC Constitution.

B. Officers of the Board of Trustees

2. The Membership Benefit Fund Board of Trustees shall consist of a Chairperson, Vice Chairperson, and Secretary Treasurer. The Treasurer of the National Capital Region Council shall be the Chairperson. The Vice-Chairperson and Secretary-Treasurer shall be elected at the Annual General Meeting of the NCR Council in accordance with the NCRC Bylaws and Regulations.

3. The Secretary-Treasurer shall be responsible for maintaining up-to-date administrative and financial records.

4. The signing officers shall be the Chairperson, Vice-Chairperson, and Secretary-Treasurer. All cheques shall require the signature of two of these officers.

5. A quorum shall consist of two members of the Board of Trustees.

6. Meetings of the Board shall be held as required.

7. Financial records shall be maintained and up-to-date at all times and be available to the NCRC Standing Finance Committee, the Regional Executive Vice-President, NCR, as well as to the Alliance Executive Committee.

C. Revenues

8. All revenues must be deposited in a chartered bank, trust company or credit union account in the name of the MEMBERSHIP BENEFIT FUND OF THE PSAC NATIONAL CAPITAL REGION COUNCIL. Under NO circumstances shall funds be disbursed in form of a cash payment.

9. A Financial Statement complete with all revenues and expenditures for the period 1 January through 31 December will be presented at the National Capital Region Council's Annual General Meeting. While protecting the public identity of those receiving help, it will be necessary to identify all revenues and disbursements in a manner that meets the requirements of both the Council's Standing Finance Committee and the Council's Auditor. In addition, this financial statement must be forwarded through the Regional Executive Vice President for the NCR to the National President of the PSAC. This statement shall be accompanied with the account name, branch and account number of the financial institution where the Fund's monies are deposited.

D. Disbursements

10. All disbursements from the Fund shall be by cheque from a chartered bank, trust company or credit union account.

11. Disbursements may be made:
i) directly to the member(s);
ii) to a welfare committee established in accordance with the PSAC strike manual, or
iii) to a strike coordinator, at any level, as defined in the PSAC strike manual.

12. Disbursements may be in the from of:
i) direct grants;
ii) payment on behalf of, or
iii) loans with or without interest

13. The Board of Trustees shall respect the confidentiality of individual recipients and shall not disclose individual's name or particulars.

14. The Board of Trustees shall maintain records of all disbursements in such a manner as is acceptable for audit purposes and to ensure the expenditures are legitimate.

15. In the case of an individual who fails to repay a loan as scheduled, the Board of Trustees may disclose the individual's name to those who should be made aware of the situation.

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